Master calendar, team chat, smart scheduling, and AI assistant — built for private schools that refuse to waste another minute on spreadsheets.
14-day free trial · No credit card required · Setup in under an hour
Trusted by Waldorf, Montessori, and independent schools across the Bay Area
Athletic Directors at small schools wear too many hats. The tools shouldn't make it worse.
Spreadsheets, email threads, a coach's notebook, a whiteboard in the gym, and someone's head.
"Is practice cancelled tomorrow?" You answer the same question 15 times across WhatsApp, text, and email.
You find out about the conflict when both teams show up. Scrambling ensues.
Six powerful tools, one simple platform. Built specifically for small school athletics.
Every practice, game, and tournament in one view. Automatic conflict detection catches double-bookings before they happen. Color-coded by team, filterable by sport, facility, or date range.
Set recurring practice patterns once. Handle exceptions, cancellations, and rescheduling without recreating everything from scratch.
Admins see everything. Coaches see their teams. Parents see their kids' schedules. Everyone stays informed, nobody sees too much.
Replace the WhatsApp/text/email chaos with organized, team-specific conversations. Announcements reach the right people instantly.
Practice moved to 4pm tomorrow
Field B is reserved for the game Friday
5 parents confirmed for carpool
Ask questions about your program in plain English. “What games do we have this week?” “Any schedule conflicts on Friday?”
See which fields, gyms, and courts are booked at a glance. The schedule matrix shows every team, every facility, every day — so conflicts are visible before they happen.
No complex onboarding. No consultants. No multi-week rollout.
Upload a CSV or add teams manually. Students, coaches, and parents are linked automatically.
Add recurring practice patterns and one-off events. Conflict detection runs in real-time.
Coaches, parents, and students get their own view. Everyone sees exactly what they need.
Purpose-built for small private schools, not retrofitted enterprise software.
Chalkboard | Generic Tools | Spreadsheets | |
|---|---|---|---|
| Pricing model | Per school | Per team | Free (+ your sanity) |
| Setup time | < 1 hour | Days–weeks | Endless |
| AI Assistant | |||
| Private school focus | |||
| Team Chat built-in | |||
| Facility conflict detection | |||
| Parent portal | |||
| Schedule Matrix view |
“We went from managing 10 teams across spreadsheets, email, and WhatsApp to having everything in one place. I'm saving at least 10 hours a week. The parents love that they can just check the app instead of texting me.”
Private schools protect their communities with care. In an era of AI and digital transformation, your athletics platform should hold itself to the same standard.
Every database query is scoped to the authenticated user. Coaches only see their teams. Parents only see their children. No exceptions, no shortcuts.
We don't monetize your data. No ads, no third-party analytics on student information, no selling contact lists. Your school's data belongs to your school.
All data is encrypted in transit (TLS 1.3) and at rest (AES-256). Hosted on SOC 2 compliant infrastructure with automatic backups.
Chalkboard is trusted by schools that take student privacy as seriously as academic excellence — communities where protecting families isn't a checkbox, it's a core value. We built Chalkboard to meet that standard, not the other way around.
One price per school. All features included. No surprise fees.
For schools with a single Athletic Director
For athletics departments with multiple staff
Example: A school with 150 students, 10 sports, and 4 admins (AD, school director, parent relations, MS/HS admin) → Professional $149 + 1 extra admin $29 = $178/mo for the entire school. Parents, coaches, and students are always free.
Need more than 10 admin seats or multi-campus support? Contact us for a custom plan.
Most schools spend $300–500/mo cobbling together separate tools for scheduling, communication, and team management. Chalkboard replaces them all with one platform — starting at $99/mo.
Most schools are fully up and running in under an hour. You can import your teams and schedules via CSV, or add them manually. We handle the data migration for you if needed.
Absolutely. We use row-level security built on PostgreSQL, meaning each user only sees data they're authorized to access. All data is encrypted in transit and at rest. No student data is ever sold or shared.
Yes. Chalkboard is fully responsive and works great on phones and tablets. Parents and coaches can check schedules, chat, and get notifications from any device.
All of them. Chalkboard is sport-agnostic — soccer, basketball, volleyball, track, swimming, cross-country, you name it. If your school offers it, Chalkboard manages it.
Yes, and it's painless. We can import your existing data from CSV files — whether you're coming from another platform or spreadsheets. Most schools are transitioned within a day. No data gets left behind.
No long-term contracts. Month-to-month billing with a 14-day free trial. Cancel anytime — but we don't think you'll want to.
Most sports management tools were built for recreational youth leagues. Chalkboard is purpose-built for school athletics departments — with facility management, a unified master calendar across all teams, per-school pricing instead of per-team, and a privacy-first approach designed for the schools that care most about protecting their community.
Join forward-thinking Athletic Directors who've ditched the spreadsheets, silenced the group chats, and taken back their evenings.
14-day free trial · No credit card required · Cancel anytime